Executive Assistant to the CEO

September 11, 2023

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Job Description

VACANCY: Personal Assistant to the CEO

Our client is a leader in the Consulting & Training industry and is searching for a very proactive and extremely detail-oriented Executive Assistant/Personal Assistant with excellent interpersonal skills, strong speaking and writing skills, and very strong work ethic. This position reports directly to the CEO and is responsible for all business and personal related duties as delegated by the CEO. This position will primarily provide comprehensive assistance to the CEO so he may focus on his strategic responsibilities and maximize his time and effectiveness (i.e. responsible for a wide variety of administrative support duties).


  • Assist the CEO in the timely management of communications, including written, telephone, email, and voicemail.
  • Compose and edit letters, documents, RFQ/RFP emails, proposals and ensure follow-up with those that require answers, responses, and written replies.
  • Assist in the management and organization of the CEO’s calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
  • Manage and coordinate travel for both business and personal arrangements.
  • Assist in screening calls, email, transmittals, and visitors.
  • Coordinate onsite meetings, luncheons, in-house events.
  • Coordinate direct email campaigns (or ability to learn email campaigning).
  • Edit WordPress website (developed ability to learn WordPress).
  • Greet and check-in clients and other guests for meetings and events.
  • Perform a variety of office and personal errands for the CEO.
  • Coordinate and manage vendors and contractors at the office


  • BSc/HND in any social science discipline
  • Excellent communication skills (written and verbal).
  • Extremely detail-oriented to ensure accuracy and quality across all tasks.
  • Excellent people management skills.
  • Excellent social media savvy (Facebook, LinkedIn, Twitter & Instagram)
  • Excellent driving skills will be a plus.
  • Creative problem-solving.
  • Detail to Appearance; dress in a professional manner.
  • Must demonstrate a can-do attitude.
  • Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
  • Previous experience in graphics designing is a MUST.
  • Ability to read and interpret various documents.
  • Ability to speak effectively among executives, clients, customers, and employees.
  • Demonstrate the highest level of ethics and ability to always maintain confidentiality with all situations and documentation.
  • Demonstrate strong knowledge and extensive use of Microsoft Office and/or Mac OS.
  • Availability for immediate resumption is essential

Method of application:
Send CV to: Recruitment@talentsandskills.net